Job Descriptions

Office Buyer （Mandarin Speaking） - Permanent Role

Sourcing and Procurement:

In coordination with the (i) the "business" (ie. the support functions such as IT, Finance, HR, Legal, etc.) (ii) the Procurement strategy, and (iii) the Indirect Procurement Team, identify the need to organize and execute purchasing activities,
Based on (i) supplier market research and, (ii) analysis of suppliers' expenditures analysis, frame relevant sourcing recommendations and select the services that fit the business requirements,
Source, negotiate, run Indirect Procurement tendering process that meet budget, schedule, quality, technical and ESG requirements,
Ensure Indirect Procurement activities comply with Group Supply Chain Policies and Processes (sourcing to pay process including contracting, ethic & compliance)
Run and/or participate to suppliers' evaluation,
Ensure Contract database is timely updated,
Ensure that the contracts are timely and properly managed and administrated, in coordination with the internal stakeholders and vendors,
Comply with all administrative tasks related to the operation such as; Purchase Requests and Purchase Orders, among others, and ensure they are timely issued to suppliers.

Lead the tendering process by:

Understanding the commercial/contractual requirements relating the services required by the Company,
Timely qualifying the suppliers,
Issuing request for information / proposal / quotations,
Analyzing offers and identifying areas for improvements and clarifications,
Developing recommendations for bidder selection,
Documenting the tendering process,
Ensuring that the tactical management of procurement process is conducted appropriately.
Ensuring a proper communication and engagement with internal stakeholders.

Contractual and Commercial Negotiations:

Lead negotiations with vendors using package strategy and leverages,
Perform financial/commercial analysis to identify risks and opportunities,
Manage claims and improvement plan with suppliers,
Conduct internal contract checkpoints to minimize risks and leverage new opportunities.

Contribute to Global Supply Chain Effectiveness:

Support implementation of category (ies) management at either local or global level,
Execute contract and supplier management with special focus on strategic sourcing,
Identify and escalate issues with strategic suppliers,
Provide and develop knowledge insights of the market (supplier, innovations, trends, risk and opportunities),
Run procurement analytics and update them regularly: expenditures and suppliers' panel, saving tracking, quantitative and qualitative KPIs.
Become a partner of the internal stakeholders, ensuring a good relationship and communication

Job Requirements

Bachelor's Degree in Management, Engineering or similar.
Minimum 5 years of experience in a similar role (ie. indirect purchasing), preferably in a listed company operating globally,
Preferably, the candidate has worked in a Company where Procurement processes are organized on an "end-to-end" basis, from "Source to Contract" and "Purchase to Pay",
Past exposure to ERP implementation is a plus,
Fluency in Mandarin and English.

Business/Customer Focus,
Excellent negotiations skills,
Ability to frame recommendations, especially when complexity and sensitivity is at stake,
Analytical skills,
Problem solving,
Proactive and "hands on" problem solver,
Result driven,
Ability to build a strong internal network based on collaboration,
Influencing skills
Good communication skills (both written and oral)
Flexibility/Adaptability/Resilience

Contact our specialists

Xavier Chen

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